If you are running a business in North Carolina, then it's important to know how to obtain a North Carolina Certificate of Existence (alternatively known as a North Carolina Certificate of Good Standing). This document serves as proof your business entity is legally formed and authorized to transact business within the state. Additionally, many banks, vendors, and other business partners require proof of existence to do business with you. In this article, we'll go through the process of how to obtain the North Carolina Certificate of Existence.

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Step 1: Confirm your Business Entity Status

First and foremost, you need to confirm your business entity status with the North Carolina Secretary of State. This can be done by visiting the Secretary of State's website at [sosnc.gov] and searching for your business entity by name or file number. Ensure the details associated with your business entity, including name, registered agent, and status, are all correct. If you need to make any changes, do so before requesting a certificate of existence.

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Step 2: Check for any outstanding filings

If there are any outstanding filings that your business entity needs to make, like an annual report, you won't receive your certificate of existence until those filings are complete. You can search for outstanding filings on the [sosnc.gov] website.

Step 3: Submit Request

Once you have confirmed your business entity status and ensured all filings are up to date, the next step is to submit your request for a North Carolina Certificate of Existence. This can be done online, in-person, or by mail.

Online Request

1. Go to the [sosnc.gov] website

2. Choose the "Business Entity Search and Forms" menu under the Corporations tab.

3. Complete all required fields in the form and click "Search."

4. Choose the business entity you need the certificate for and click the "Order Certificate" link.

5. Enter your credit card information and click "Submit."

In-person Request

1. Go to the Business Registration Division of the North Carolina Secretary of State's office located at 2 South Salisbury Street, in Raleigh.

2. Complete a certificate request form with the details of the business entity for which you are requesting the certificate of existence.

3. Provide photo identification for the person requesting the license

Mail Request

1. Download the corresponding form from the [sosnc.gov] website.

2. Complete the form including the name of your business entity and your mailing address.

3. Include payment to cover any required fees, which may include expedited processing, etc.

4. Mail the completed form to the NC Secretary of State's office.

Step 4: Wait for Processing and Delivery

If you submitted an online request via the [sosnc.gov] website, you should receive your certificate of existence by mail within 2 to 3 business days if you elected expedited processing during the order process. Standard shipping generally takes up to 10 days. Expedited certificates cannot be delivered to a P.O box.

If you are requesting the certificate in-person, the processing time is immediate, and the certificate is provided on-site if you have submitted a complete application.

With a mail request, the processing time generally takes around eight weeks.

Conclusion

Obtaining a North Carolina Certificate of Existence Certificate is essential for operating a business. Whether you are applying for financing or partnering with another business, proof of your entity's existence is necessary. Following the steps outlined above can help expedite the process and, ultimately, ensure the effective operation of your enterprise.

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